MINUTES
KCPOA Board of Directors Meeting
ATTENDEES: Lloyd
Parker, Harlan Cooper, David Philips, Martha Oxford, Jim Porterfield, Mike
Hellman, Bill Hagan
1.
Meeting was
called to order by Lloyd Parker. A
quorum was present.
2.
Minutes from March,
2010 meeting were presented by Martha Oxford.
Motion made by Mike Hellman and seconded by Jim
Porterfield to accept the minutes. Approved
unanimously.
3.
Treasurer’s
Report was presented by David Philips.
Total income for March 2010 was $33,077 with expenses
of $21,805 for net income of $11,272.
Total cash Flow was $16,463. On
the Balance Sheet, Total Current Assets were $349,598. YTD Membership Dues
income is down $6,077 versus 2009 but boat stall rentals and land sales brought
us to $2,509 up from 2009. YTD expenses
are up $9,155 most of which is non-cash depreciation numbers.
Motion made by Martha Oxford and seconded by Harlan
Cooper to accept the treasurer’s report as presented. Approved unanimously.
4.
Committee and
Staff Reports
a.
Communications............................................................................................... Martha
Oxford
1)
Newsletter went out
first week of April utilizing a new legal-size format. The same amount of information is on 3 legal
size sheets that was on 4 letter size sheets.
This saves us money by reducing the number of color copies that we make.
2)
Working on
updating the internal directory. Lots of
new email addresses have been added to Dwayne’s list and have been updated by
Betty in Quick Books. Plan to have new
directory finished by Annual Meeting.
b.
Maintenance/Security........................................................................................ Jim
Porterfield
1)
Maintenance crew replaced
the old rotted window frames and rebuilt cover over rear door entry. They also built a small storage area where an
old exterior doorway existed on the rear of the clubhouse.
2)
Maintenance crew has
been working on the landscape area at the front gates and at the clubhouse.
3)
A Property Owner
issued a trespass warning against a contractor intimidating another contractor
he had working on his property.
4)
A Property Owner
returned from a trip to find that a fire had occurred across the cove from
him. He would like the Board to address
fireworks and open fires like tiki torches.
Dwayne will write a letter to the homeowner that was using fireworks
asking them to comply with the water district’s regulations. Open fires have to be attended. If you see an unattended fire, call Dwayne.
5)
A dog attack will
be discussed later in the meeting.
c.
Roads/Dams....................................................................................................... Lloyd
Parker
1)
Expected start
date on the King Club project is April 26.
The raod will be milled, stabilized with Portland cement then overlaid
with asphalt.
2)
KCPOA maintenance
crew has begun repairing potholes. They
have begun patching the smaller potholes and will begin digging the larger
potholes soon.
3)
Received a report
from Brian Ross that seepage from
d.
Architectural
Control/Variance............................................................................ Harlan
Cooper
1)
There are 15
active permits – 5 new homes, 2 remodels, 3 retaining wall, 1 boathouses and 4
miscellaneous. We’ve collected $4917.50
since January 1 ($600 in March). $2,200
building permit deposits has been refunded.
2)
Permit activity
is picking up as the weather improves.
There have been 4 new homes started since the first of the year.
e.
Land Management................................................................................................... Bill
Hagan
1)
Our attorney,
B.F. Hicks, has obtained a Special Warranty Deed from the heir of Stephens
Development giving King’s Country ownership of all remaining Stephens
Development interests in King’s Country.
This helps clear the title to 77 lots inside KCPOA. We can now give clear title to those property
owners that need it. It will also make
it much easier to reclaim some of the written off lots and get them productive
again. This is a major achievement.
2)
2 lots were
returned in the past month and will be added to the for sale list. 4 lots were sold for $3000 total.
3)
4)
Non-judicial
foreclosures would require a covenant change.
Our attorney and the property manager are working on a better way to
return the written off lots to KCPOA and get them productive again.
5)
All in all, land
management has done a great job.
f.
Boat
Stalls/Parks/Public Areas........................................................................... Mike
Hellman
1)
Slabs on picnic
shelters are done. Paint & stain
needed on the fishing pier, and both picnic shelters.
2)
Bus shelter can
be moved out within a couple of weeks.
3)
Recommend that we
move a charcoal grill from Jim Stewart Park to the Playground.
4)
New idea
presented that we create a ‘cartoon’ map for the development that would show
walking mileage on various loops. Board
will consider and review at a later date.
g.
Property Manager..................................................................................................................
1)
Dues
Collections: In 2010, we’ve invoiced $201,237
and received $145,798 leaving a balance due of $55,438. In 2009, we invoiced $316,056 and received
$307,283 leaving a balance due of $8,769 which was due by December 31. We have collected $6,406 of 2009 dues in 2010.
2)
Years prior to
2009 – we have collected $4,607 in 2010.
3)
Yard sale
approaching fast. Will be held on April
30 & May 1. Now taking donations.
4)
Century 21 Real
Estate has graciously offered to provide the BBQ meal at this year’s annual
meeting on May 15 which will start at
5)
Interior lakes
committee met last Saturday. We plan to
do some maintenance stocking Friday, May 7.
It has also been proposed that
6)
Met with
attorney, B.F. Hicks, this week. We
discussed strategies to try to return some of the written off lots to productive
status. As mentioned before, Mr. Hicks
helped us very much in getting the remaining Stephens Development interest
deeded to King’s Country.
OLD BUSINESS
5. Bill Hagan
is withdrawing his request for permanent easement on
NEW BUSINESS
6. Ratification
of ban of dangerous animal – Deaner dog (a pit-bull cross) attacked another
animal and in the process of the owner trying to break up the fight, he got
bitten. The Deaner’s do plan to appeal
this rulling.
Motion by
Jim Porterfield and second by Harlan Cooper that the Deaner pit-bull be banned
from King’s Country Property. All
approved.
7. Resolution to suspend the Board of
Directors election and declare the three candidates for the three open
positions elected. New directors will be
Fred Monroe, Henry Oertel and Barbara Womble.
....... Motion by Martha Oxford and
second by Harlan Cooper that the Board of Directors Election be canceled and
the three candidates declared elected.
All Approved.
8. Carpet for Offices – Martha Oxford
presented a bid of $1,506.13 to re-carpet the offices. This will coincide with the carpet
replacement in the club room which the Yard Sale committee is paying for. We’re asking the Board for approval for this.
....... Motion by Jim Porterfield and
second by Harlan Cooper to replace the carpet in the offices at the same time
carpet is replaced in the club room. All
Approved.
9. Changing the Logo – This idea has
apparently stirred some controversy.
This was originally suggested because we don’t have a copy of the
original logo (the one that appears on the top of the newsletter) in a file to
have t-shirts made in time for the picnic.
We have received several entries at this point and Martha will print
them all out including our current logo and members can vote at the annual
meeting.
10. Discussion regarding ways to get people to
take an interest in activities in the community. A welcome committee was discussed and will be
reviewed at a later date. The pot-luck
suppers were initiated to bring people together for a fun evening of good food
and getting to know your neighbors.
Attendance has fallen very low.
We will continue with our plans for the annual picnic and will also plan
a pot luck in September.
11. Suggestion was made that we work with South
Franklin Fire Department to collect funds at the 4-way stop sign for the
department on the weekend of July 4. We
have done this in the past and it has provided good revenue for them. Will work on plans for this possibility with
the Fire Department.
12, Yard Sale needs more items particularly
furniture, clothing, linens and appliances.
ADJOURN
....... Motion to adjourn made by Jim
Porterfield and seconded by Mike Hellmann.
All approved.
Respectfully submitted,
Martha Oxford
Secretary, King’s Country
Board of Directors