King’s Country Property Owners Association
Board Meeting
April 19, 2008
Roger called the meeting to order. Trent verified that there was a quorum with all board members present except Harlan Cooper. Jim made a motion that the March minutes be approved and Vince seconded the motion. All board members approved the motion to accept the March minutes. David reviewed the March financials and stated that the year-to-date income is $44,000 in surplus do to annual dues payments and that this surplus should level out through the next few months. Boat slip rental income is currently reflected in the GBB Boat Stall CD and will be reflected in the boat stall rental (on the P&L) in the future. David also noted that expenses are generally running lower than projected but that labor expenses are higher due to overtime pay. Vince made a motion that the March financials be approved and Jim seconded the motion. All board members approved the March financials.
The yard sale committee addressed the board to remind them of key dates this and next month. The yard sale is May 2nd and 3rd and advertisements will be in the Winnsboro and Mount Vernon newspapers. Items will be taken at the clubhouse on Saturdays before the sale from 9am until 1pm. The yard sale committee has decided to allow the recent fire victims, the Richardsons, a budget to choose items from the yard sale items. Elizabeth Drennan requested that the board consider reopening the park after making necessary repairs. Mr. Stacy volunteered to inspect the equipment with Dwayne and correct deficiencies. Any equipment deemed hazardous and cannot be remediated, the board recommended its immediate removal. Roger will call Mike Hellman and request his input as to which equipment requires remediation and which equipment demands immediate removal. Wendy Rogers addressed the board to give an update as to the progress of the Dues & Assessments Committee. Ms. Rogers advised that the committee is close to being ready to present options as to the manner in which dues are assessed. There are three methodologies being investigated: 1) leave the current system in place; 2) 0.25 acre parcel allocation; 3) taxable value of property. The committee has considered many factors including but not limited to: 1)Lot size; 2)Home vs. no home; 3) Lot location (lakefront, interior, etc.); 4)Multiple lot ownership; 5)Investigating other POAs methodologies; 6)Taxable value of property. Ms. Rogers stated that they will make a presentation at the annual meeting to the membership to get feedback from the members prior to formal recommendations to the board. Recommendations to the board are planned at a time following the election in May 2008. Roger advised that we will be sending out an information request to those members choosing to have their contact information entered into our community directory.
Philip Crocker, the Lakes Committee chairman, gave a presentation to the board outlining the needs for our interior lakes in future conservation efforts. The committee recommended guidelines and advised that the Lake Committee be given the authority to review any conservation effort by individual members and make recommendations to the board. The committee recommended by-law changes to better conserve our interior lakes in the future. The committee will meet on an annual basis to make recommendations to the board and submit a budget by December of each year for the upcoming year’s budgetary requirements. Mr. Crocker request a budget of $6200 and the board approved $6000 (this year’s budget request by Trent) in implementing measures to maintain our interior lakes. The committee will stock our interior lakes, add feeders with timers, and build woodduck boxes for our four interior lakes with this year’s budget. The interior lakes report can be viewed on our website for further details.
Roger reminded members that this years annual meeting will be May 17. Roger requested that the board of directors have their reports to Betty as quick as possible. The Board of Directors made their proxy votes (as has been standard with past boards in election years where there were more candidates than positions for each to fill). The Secretary verified there was not a tie and the votes were sealed. The results of the proxy vote will be released, if necessary, at the annual meeting. A discussion then ensued between guest members and the board as to the legitimacy of the proxy vote. The board recognized the concern and advised that future boards may want to investigate this issue further. The board of directors decided to not have their normal May meeting unless necessary. We will again have the annual barbeque and the board will subsidize $300 of the cost to defray some of the cost to members.
Dwayne gave his facilities manager report in which he advised that on April 11th there was a house fire in which the Richardson’s loss all of their belongings. He had difficulty in getting help since his cell phone did not have coverage. The board has authorized Dwayne a $20/month allowance for cell phone usage for the POA and in return Dwayne will have his service switched from AT&T to Alltel. With 30% response to our survey, over 50% of the responses want some form of security. Roger stated that this issue should be looked at by future boards. Dwayne reported that there has been a theft of a trailer over the past month. The board voted to assess a $2000 fine against a lot owner that clear cut his lot this month.
Betty gave her office manager report and stated that she feels as if we need to pursue other options for collecting past due accounts. She has taken action to pursue some past due accounts internally and this month received payments on five past due accounts. Roger advised that she investigate other attorneys and collection agencies and report back to the board.
There were no committee reports to give at this time.