MINUTES
KCPOA Board of Directors Meeting
ATTENDEES: Jim Porterfield, David Philips, Martha Oxford, Bill Hagan, Harlan Cooper, Lloyd Parker, Mike Hellman
1. Meeting was called to order by Lloyd Parker. Martha Oxford certified that a quorum was present.
2.
Minutes from July, 2009 annual meeting were
presented by Martha Oxford.
Motion
made by Jim Porterfield and seconded by Bill Hagan to accept the minutes. Approved unanimously.
3. Treasurer’s Report was presented by David Philips.
Income for July 2009 was $28,388 plus other income of $7,975. YTD income is $249,403. Expenses for July, 2009 were $19,083. YTD expenses are $134,807 for YTD Net Income of $114,596. This is an increase of $51,361. $6,500 is this income is from boat stall rental.
According to the balance sheet we remain in a good cash position. We have $224,452 in cash which includes KCPOA funds, boat stall funds and Yard Sale monies. Increase in Liabilities is the Boat Stall Loan which stands at $150,000.
2009 Capital Improvement costs to date are:
Boat stall construction............................................................................. $181,783
Playground Upgrade.................................................................................. $27,464
Swim Area Construction............................................................................ $16,000
Front Gate Upgrade..................................................................................... $9,265
Clubhouse Septic System........................................................................... $7,500
Canon Copier............................................................................................... $4,184
Clubhouse HVAC......................................................................................... $3,457
King Thomas Paving................................................................................. $22,100
King
King Larry Ct Paving.................................................................................. $11,840
King Leonard Paving.................................................................................. $19,940
Total......................................................................................................... $381,933
Motion
made by Martha Oxford and seconded by Jim Porterfield to accept the treasurer’s
report as presented. Approved
unanimously.
4. Committee and Staff Reports
a.
Communications......................................................................................... Martha
Oxford
1) Letters sent to advertisers to see if they want to continue for 3rd qtr of 2009 plus 2010.
b. Maintenance/Security.................................................................................. Jim Porterfield
1) We had several incidents with dogs recently. A boat wench was stolen off the trailer in the storage area. There was an accident at King Thomas/King Richard with no injuries. The maintenance crew is working on potholes and mowing.
2) We have nothing in the covenants to deal with dangerous dogs. Dwayne would like to put together a resolution that covers this. However, incidents with dogs must be reported to the Sheriff in order for the resolution to be effective. Dwayne will research and put together a resolution. We’ll add to the September agenda.
3) Labor Day weekend is coming up. Do we want to continue with a deputy on duty during that time?
Motion made by Jim Porterfield and
seconded by David Philips to have security for Labor Day Weekend on Friday,
Saturday and Sunday for a total of 20 hours.
Approved unanimously.
4) Chuck Oliver to get info to Dwayne regarding people he see running the stop signs. If we know who the offenders are, Dwayne can contact them.
c. Roads/Dams.................................................................................................. Lloyd Parker
1) Main road repair is done for this year. We’ll continue to patch potholes throughout the community.
d. Architectural Control/Variance.................................................................... Harlan Cooper
1) There are 13 active permits.
2) Had a notice filed by FCWD regarding an infraction discovered on an as built survey for a retaining wall. If the ‘as built’ survey doesn’t match permitted plans, FCWD can fine owner $1000-$20,000 for the infraction and up to $5,000 per day until it is corrected or the fines are paid.
We have had an incident where a retaining wall did not follow the angle of the lot line. The contractor involved has agreed to come and rework the wall.
The board will recommend to homeowners that they don’t make final payment to the contractor for retaining walls, etc., until after the ‘as built’ survey is completed.
e. Land Management.............................................................................................. Bill Hagan
1) Putting together master inventory list of lots and pertinent facts about them. Section I and II are complete. Working on Section III.
2) Getting lots back from owners who are delinquent but whose taxes are paid.
3) FCWD has 4 lots that will go up for sale. The leases are being terminated.
4) Trying to get a general release from Stephens Development to all us to record deeds on lots still titled to them.
f. Boat Stalls/Parks/Public Areas..................................................................... Mike Hellman
1) Swim area is getting lots of use.
2) Need to create a nice picnic area at Jim Stewart Park.
3) Playground – Still waiting on spring for Teeter-Totter in Playground.
4) Mike will create a master plan for Stewart Park. It’s a great amenity for our residents and a good selling point for interior lots.
5) Dwayne has been asked to lengthen the chains on the swings. They are too short and make it difficult for small children to get on the swings.
g. Property Manager........................................................................................ Dwayne Fikes
1) Current dues collection: Totals for 2009 – Invoiced $249,794; Received $217,565. Balance due $31,629. First quarter – Invoiced $131,978 (includes annual payments); Received $129,371. $2,607 delinquent (35 property owners). Second quarter – Invoiced $60,906, Received $58,111. Balance due - $5,795 (75 property owners). Third quarter – Invoiced $56,385, Received to date - $33,157. Balance due - $23,228.
2) Past Due Collections – We collected $15,643 this year to date from past years delinquent dues.
3) CD is coming due; will renew for 12 months.
OLD BUSINESS
5. Trash Dumpster for Community Use – This will cost us $350 per load. Discussion on use and placement. Exact location TBD.
Motion by Jim Porterfield and second by Mike Hellman to provide dumpster for use by KCPOA residents for property cleanup during the last 2 weeks (to included 2 weekends) of October with appropriate signage that will limit items that can be placed in the dumpster. Approved unanimously.
6. Porch Remodel – Yard sale committee has agreed to pay half of the cost of redoing the 3 porch entrances to the clubhouse.
Motion by Mike Hellman and second by David Philips to accept the bid for replacing the 3 porch entrances to the clubhouse by JH3 Construction. Approved unanimously.
PUBLIC FORUM
7.
No speakers
ADJOURNMENT
Motion by Martha Oxford and second by Jim Porterfield that the meeting be adjourned. All approved.
Respectfully submitted,
Martha Oxford
Secretary, King’s Country Board of Directors