MINUTES

KCPOA Board of Directors Meeting

February 20, 2010 - 9:00 AM

ATTENDEES: Lloyd Parker, Bill Hagan, Martha Oxford, Jim Porterfield, Mike Hellman, David Philips

ABSENT: Harlan Cooper

1. Meeting was called to order by Lloyd Parker. A quorum was present.

2. Minutes from January, 2010 meeting were presented by Martha Oxford.

Motion made by Jim Porterfield and seconded by Bill Hagan to accept the minutes. Approved unanimously.

3. Treasurer’s Report was presented by David Philips.

Total income for January 2010 was $74,572 with expenses of $17,538 for net income of $49,866. Total cash Flow was 59,866. On the Balance Sheet, Total Current Assets were $236,346. Yard Sale monies were reduced by $4274 which was one-half of the cost of the new entry awnings.

Motion made by Martha Oxford and seconded by Jim Porterfield to accept the treasurer’s report as presented. Approved unanimously.

4. Committee and Staff Reports

a. Communications............................................................................................... Martha Oxford

1) Cards are coming in to update addresses, phone numbers and emails. We’ve received several hundred. A lot are providing email addresses that we didn’t have before. This will help us communicate easier with the membership.

2) Next newsletter due in April.

b. Maintenance/Security........................................................................................ Jim Porterfield

1) Had long power outages during the snowstorm. Lots of trees were down. Do we need to need to look at trees near power lines and have them cut down? Henry Oertel will call Jennifer with SWEPCO in Mt. Pleasant and see if he can get their criteria for cutting trees.

2) Crew worked during snow storm clearing trees from roads and pulling cars from ditches.

c. Roads/Dams....................................................................................................... Lloyd Parker

1) Lots of potholes coming in because of weather. King George Road is closed around culvert repair.

2) Talked with Mr. Firebaugh at Double S Ranch regarding potholes at Lorraine Deaner’s house. They put dirt in potholes but it has turned to mud. We will continue to work with Mr. Firebaugh to get this issue fixed for Lorraine. It is not resolved to our satisfaction.

d. Architectural Control/Variance............................................................................ Martha Oxford

1) There are 13 active permits – 4 new homes, 2 remodels, 4 retaining wall, 2 boathouses and 1 miscellaneous. We’ve collected $3587.50 since January 1.

e. Land Management................................................................................................... Bill Hagan

1) We received 2 more lots back.

2) Dwayne will be talking with B.F. Hicks to see if we can do non-judicial foreclosures on property.

f. Boat Stalls/Parks/Public Areas........................................................................... Mike Hellman

1) Construction has started on picnic shelters and fishing pier re-do.

2) Requested a waiver from FCWD on as-built for fishing pier. This will save us $500-600.

g. Property Manager..................................................................................................................

1) No report. Dwayne is ill and not in attendance.

OLD BUSINESS

5. Clarification of Covenants – Dwayne is going to ask B.F. Hicks, our attorney, if we can do a board resolution to clarify the intent of the covenants as they pertain to rental of homes within King’s Country.

NEW BUSINESS

6. John (Bill) Hagen owns a lot that one of our roads encroaches on. He has proposed an agreement between him and KCPOA which says that KCPOA will waive all future fees and assessments on this lot in return for allowing the road to remain as is with no further action taken. We had already implemented this agreement some time back, we just need it properly voted on and filed appropriately. This agreement will also bind with the land and any future owner. This saves KCPOA the cost of ever having to rebuild the road where it was supposed to go.

Motion made by David Phillips and seconded by Jim Porterfield to accept the agreement as presented. Vote: 4 votes for granting; 1 abstaining. Approved.

PUBLIC FORUM

7. Jim Fraley spoke regarding the proposed Port-A-Potty at Jim Stewart Park. He is very concerned about the esthetics and smell of such a fixture. Mike Hellman assured Mr. Fraley that we would research the matter further before installing it. Mr. Fraley suggested that we might be able to secure the services of a retired person as a part-time security guard to help patrol the parks and development.

8. Harry Earl spoke about getting trees trimmed. We had already addressed his concerns during the meeting.

9. John Stacy spoke about dogs running loose – 2 German shepherds near Jim Stewart Park. Dwayne will contact the owners and remind them of our covenants regarding dogs/dangerous animals.

ADJOURNMENT

Motion by Martha Oxford and seconded by Jim Porterfield that the meeting be adjourned. All approved.

Respectfully submitted,

Martha Oxford

Secretary, King’s Country Board of Directors