MINUTES
KCPOA Board of Directors Meeting
ATTENDEES: Lloyd Parker, Bill Hagan, Harlan Cooper, Martha Oxford, Jim Porterfield, Mike Hellman, David Philips
ABSENT:
1. Meeting was called to order by Lloyd Parker. A quorum was present.
2. Betty Sue Allen (Candidate for Franklin County Treasurer) introduced herself and spoke of her qualifications to the membership.
3.
Minutes from December, 2009 meeting were
presented by Martha Oxford.
Motion
made by Jim Porterfield and seconded by Harland Cooper to accept the minutes. Approved unanimously.
4. Treasurer’s Report was presented by David Philips.
2009 Summary – Total income was $346,897 with expenses of $250,576 for net income of $96,321. Total cash Flow was +$147,719. Equity on the balance sheet improved by $100,406. Depreciable assets on the balance sheet increased by $342,650 funded primarily by current assets, boat stall loan and positive 2009 cash flow.
Membership income from Prior Years was $26,321 thanks to Dwayne and Betty’s continued efforts to collect past dues. No attorney was involved to collect these funds. Total income was up driven by (1) new dues structure, (2) new people on roles, (3) reminder emails/letters and (4) income from prior years. All in all, 2009 was a very good year financially for KCPOA.
Motion
made by Martha Oxford and seconded by Bill Hagan to accept the treasurer’s
report as presented. Approved
unanimously.
5. Committee and Staff Reports
a.
Communications......................................................................................... Martha
Oxford
1) Newsletter went out last week. We enclosed a card for membership to fill out to update us on address, phone and email information. We will update the directory as we get new information.
b. Maintenance/Security.................................................................................. Jim Porterfield
1) Had to turn off water to several properties when water leaks were spotted during the cold weather.
2) Trimming dead trees and cutting for firewood.
3) Repaired water heater in clubhouse.
c. Roads/Dams.................................................................................................. Lloyd Parker
1) Crew is making general repairs as weather permits.
d. Architectural Control/Variance.................................................................... Harlan Cooper
1) Total of 53 permits in 2009 for income of $12,400 – 7 new homes, 11 remodels, 14 retaining walls, 6 boat houses, 12 miscellaneous. Expect 2010 to be a good year as well.
2) For January, we have 9 permits – 2 new, 2 remodels, 3 boat stalls/retaining walls, 2 miscellaneous
e. Land Management.............................................................................................. Bill Hagan
1) 30 lots have been returned to Kings Country. A large number of those have been sold.
2) Income was $9,370 on 14 lots that we’ve sold. Expenses were $5,393.44.
3) Data base of lots was built.
f. Boat Stalls/Parks/Public Areas.................................................................... Dwayne Fikes
1) Pruned low hanging branches in playground particularly over benches.
2) Have 2 vacancies at the boat stalls. Martha posted in newsletter.
g. Property Manager........................................................................................ Dwayne Fikes
1) Dues collection: Totals for 2009 – Invoiced $316,518; Received $302,042. Balance due $14,465. Fourth quarter – Invoiced $63,813, Received to date - $56,855. Balance due of $6958 which was due by December 31.
2) First quarter 2010 billing went out Jan. 12-13. Invoiced $133,848 which includes quarterly and annual. Received to date - $7463. Balance due - $126,384.
3) Past Due Collections – We collected $26,321 this year to date from past years delinquent dues.
4) Working on getting the treadmill and ping pong table for the big room this month.
5) Having trouble getting the Lozoya property cleaned up. Cannot locate him and mail is being ignored. Believe electricity has been cut off. Still working to find a solution here.
6) Had maintenance crew remove 2 stacks of lumber from a lot; one stack was actually on the neighbor’s side of property line. I notified the property owner of the lot by mail giving him notice that he had to remove the lumber. Gave him more than the 15 days required. Then we removed the old lumber.
OLD BUSINESS
5. David Philips and Dwayne Fikes presented the proposed budget for 2010. The board met on January 9 for a budget workshop and this budget is the result of that meeting along with Dwayne’s input. David believes that this budget is as close as we can get to what will actually happen.
Motion made by David Philips and seconded by Mike Hellman to accept the budget for 2010 as presented All approved.
6. We estimate approximately $148,000 available for Capital Projects for 2010. Those projects were presented as follows:
a. Our largest expenditure in 2010 will be $109,115 for roads as follows:
1) King Club portion from curve to
Mill, stabilize & overlay (1035’ long x 13’ wide = 13,455 sf) $28,928
Overlay (1170’ long x 15’ wide = 17,750 sf) $22,187
3) King Nicholas from good portion by Helleson’s to beyond curve by Burtram’s.
Mill, Stabilize & Overlay (1520’ long x 15’ wide = 22,800 sf) $49,000
4)
In 2010, lay down base material (paving schedule in 2011) $ 9,000
b. Following are the proposed amenity projects for 2010 totaling $38,800:
1) Build 2 picnic shelters – at playground and Jim Stewart park
$9,750 each to be built in style of boatstalls and new porches $19,500
2) Cover end of fishing pier to match boat stall structure
and replace handrails to match swimming pier $12,300
3) Porta Potty Enclosure at J.Stewart Park $ 2,000
4) Paint Clubhouse Façade $ 750
5) New
6) New Grass at Tennis Courts $ 500
The funds for these projects will be available based on our current budget numbers and the carryover from 2009 of approximately $50,000.
Motion made by David Philips and seconded by Harlan Cooper to approve the installation of the road projects and amenities for 2010 as presented All approved.
NEW BUSINESS
6. No new business
PUBLIC FORUM
7. Lorraine Deaner asked the Board what is she
getting for the dues that she pays to Kings Country. Dues collected are used for road repairs, use
of amenities, general upkeep of public property and salaries for the
staff.
ADJOURNMENT
Motion by Martha Oxford and seconded by Jim Porterfield that the meeting be adjourned. All approved.
Respectfully submitted,
Martha Oxford
Secretary, King’s Country Board of Directors