MINUTES
KCPOA Board of Directors Meeting
ATTENDEES: Jim Porterfield, David Philips, Martha Oxford, Bill Hagan, Harlan Cooper, Lloyd Parker
ABSENT: Mike Hellman
1. Meeting was called to order by Lloyd Parker. Martha Oxford certified that a quorum was present.
2.
Minutes from June, 2009 annual meeting were
presented by Martha Oxford.
Motion
made by David Philips and seconded by Bill Hagan to accept the minutes. Approved unanimously.
3. Treasurer’s Report was presented by David Philips.
Income for June 2009 was $12,179 plus other income of $13,051. $9,000 of other income was boat stall rentals. YTD income is $213,039. Expenses for June, 2009 were $30,189. Number is up due to purchase of $9,000 worth of cold mix for road repairs. YTD expenses are $113,650 for YTD Net Income of $99,389.
According to the balance sheet we remain in a good cash position. We have $209,504 in cash which includes KCPOA funds, boat stall funds and Yard Sale monies. Increase in Liabilities is the Boat Stall Loan which stands at $147,927.
2009 Capital Improvement costs to date are:
Boatstall construction.............................................................................. $181,783
Playgound Upgrade................................................................................... $27,464
Swim Area Construction............................................................................ $16,000
Front Gate Upgrade..................................................................................... $9,265
Clubhouse Septic System........................................................................... $7,500
Canon Copier............................................................................................... $4,184
Clubhouse HVAC......................................................................................... $3,457
King Larry Ct Paving.................................................................................. $11,840
King Leonard Paving.................................................................................. $19,940
Total......................................................................................................... $281,433
This year’s expenses and income are very close to forecasted budget. For the balance of the year we are assuming approximately $50,000 per quarter income from dues.
Motion
made by Martha Oxford and seconded by Jim Porterfield to accept the treasurer’s
report as presented. Approved
unanimously.
4. Committee and Staff Reports
a.
Communications......................................................................................... Martha
Oxford
1) Newsletter and 3rd quarter billing went out the second week of July.
b. Maintenance/Security.................................................................................. Jim Porterfield
1) July 4th weekend we again had a sheriff’s deputy on the property. He was here 19 hours at a cost of $475.00. We had one issue with 4-wheelers damaging a lawn. The Sheriff spoke with the homeowner and handled the issue to the owner’s satisfaction. The deputy caught several people running the 4-way stop sign including one person who had outstanding warrants who was arrested.
2) Troy Wilson resigned. Charles Yates is our newly hired maintenance man. Maintenance will be working on roads and mowing.
3) It has been suggested that we provide a dumpster for community cleanup. We can do that at a cost of $350 per haul. Dwayne will discuss more with Jim about a location for the dumpster. This will be discussed again at the August meeting.
4) The Yard Sale committee has been wanting a container. Jim contacted Mobile Mini through his contacts at work and obtained a price on a 40’ trailer with a door at one end, water tight for a price of $2600 plus $175 for delivery. This is one of the companies that Dan Fullerton has been contacting but Jim’s pricing is better. Harlan is also checking on the price o building a structure that would include space for the yard sale committee plus maintenance shop and covered area for equipment parking. Should have pricing by August meeting.
5) Chuck Oliver asked if we can remove the speed bumps at the stop signs. It is extremely noisy at his home when large trucks/trailers go across it. Yes, they can be pulled up. Can they be moved back to help with noise? Safety of children at the playground is an issue as well. Put on August agenda to discuss again.
c. Roads/Dams.................................................................................................. Lloyd Parker
1) We have paved streets as follows:
315 ft of
575 ft of
650 ft of King Thomas................................................................ $22,100
Total............................................................................................ $51,200
2) With the remaining budget, we will do minor repairs and overlays by staff.
d. Architectural Control/Variance.................................................................... Harlan Cooper
1) There are 15 active permits.
2) Harlan Cooper made a motion that the addition of decks should be moved from the “Add-On” category of permit fee schedule to the “Miscellaneous” category with a $50.00 fee. Martha Oxford seconded the motion. Approved unanimously.
e. Land Management.............................................................................................. Bill Hagan
1) Land committee met. See attached report with Goals/Objectives, Plan of Action Overview and Specific Actions.
2) Dwayne will begin to put together statistics so people can view on-line. In Section I, 55 lots have no income. Sections II and IV will be okay. Section III will probably be larger that Section I.
3) Would like to segregate funds from the sale of lots/easements into separate account to be used by the land committee to help obtain ownership of some lots in order to create larger homesites that can be sold for building. Initial funding can come from sale of easement to homeowner in the amount of $3,000.
Motion made by Bill Hagan and seconded by David Philips to start a cost center for land committee. Approved unanimously.
f. Boat Stalls/Parks/Public Areas.................................................................... Dwayne Fikes
1) Boat Stalls – Complete. Lights work well. Signage installed per insurance company requirements.
2) Swim area, diving pier and retaining wall is complete
3) Playground – Installation company is requesting the balance of their funds even though we are waiting on a spring for the teeter-totter. Recommended that we hold out a minimum of 10% of original costs until installation is complete. Springs were recalled and expected delivery is not until September. Also, swings are not usable at their current height. Dwayne will work with company regarding these issues.
4) We have a bid for three entrances at the clubhouse to be built following the design of the boat stalls for $8,580. Yard Sale committee is discussing the amount they will contribute. Also, additional design ideas will be presented to builder. Put on August agenda for further discussion/vote.
g. Property Manager........................................................................................ Dwayne Fikes
1) Current dues collection: Totals for 2009 – Invoiced $249,708; Received $198,312. Balance due $52,260. First quarter – Invoiced $131,978 (includes annual payments); Received $128,143. $3,835 delinquent (55 property owners). Second quarter – Invoiced $61,344, Received $52,429. Balance due - $8,915 (102 property owners). Third quarter – Invoiced $56,266, Received to date - $16,756. Balance due - $39,510.
2) Past Due Collections – We collected $13,592 this year to date from past years delinquent dues.
3) Construction on the boatstalls and swim area are complete. Electricity was turned on this week. Lots of activity in the park. The swim area is popular with kids.
4) I took the NBC-CAM exam this past week and earned my certification as a Certified Manager of Community Associations. The Board congratulated Dwayne on his achievement.
OLD BUSINESS
PUBLIC FORUM
5.
Henry Oertel spoke on behalf of the Franklin
County Chamber of Commerce. He announced
the 2009 Franklin County Sheriffs Posse to be held on September 5th
and 6th. He asked if KCPOA,
as members of FCCC, would like to put a float in the Rodeo Parade on Saturday,
September 5th. It was
suggested that we could use someone’s pontoon/party boat as a float and have
some of our children and adults ride in it.
Oertels can help organize. John
Stacy volunteered his boat/trailer but he will be out of town that day. We will work toward this event. We would like to participate.
ADJOURNMENT
Motion by Jim Porterfield and second by Martha Oxford that the meeting be adjourned. All approved.
Respectfully submitted,
Martha Oxford
Secretary, King’s Country Board of Directors