MINUTES

KCPOA Board of Directors Meeting

June 19, 2010 - 9:00 AM

 

 

ATTENDEES:    Henry Oertel, Fred Monroe, David Philips, Martha Oxford, Jim Porterfield, Barbara Womble

 

ABSENT:          Mike Hellmann

 

1.                   Meeting was called to order by Henry Oertel.  A quorum was present.

 

2.                   Minutes from May 15, 2010 meeting were presented by Martha Oxford.

 

Motion made by David Philips and seconded by Jim Porterfield to accept the minutes.  All approved.

 

3.                   Treasurer’s Report was presented by David Philips.

 

Total income for May 2010 was $13,971 with expenses of $21,784 for net income of ($7,813).  Total cash Flow was ($2,622).  YTD Membership Dues income is down $4,978 versus 2009.  There has been a decrease of membership income for 2010.  We have some delinquencies in the “good” company.  David suggested a more aggressive collection game plan.

 

Motion made by Martha Oxford and seconded by Jim Porterfield to accept the treasurer’s report as presented.  All approved.

 

4.                   Committee and Staff Reports

 

a.       Communications............................................................................................... Martha Oxford

1)       Newsletter ready to print.  Will be mailed during 1st week of July.

2)       Continue to add names/email address to the directory.

3)       Can we add access code to website?  Yes, we can for $120/year.  Board does not feel that anything sensitive enough for a pass code should be on the website.

4)       Picnic scheduled for July 17 – 12-2pm.  Serving pork loin and hot dogs, coleslaw, potato salad, chips, sodas and watermelon.  Need July meeting to be as short as possible.  Board members need to assist in setting up/serving at the picnic.

 

b.       Maintenance/Security........................................................................................ Jim Porterfield

1)       Missing signs – Several road signs have been found missing.  King Frederick sign was found (along with attached pole).  It will be reset.  New signs have been order for King Samuel and King Victor.

2)       July 4th – We will have an off duty Franklin Co. Sheriff’s Deputy patrolling for a total of 20 hours spread over the 3-day holiday weekend at a cost of $500.  This is the same Deputy that has worked well for us in the past.

3)       House Numbers – Considering requiring ALL homes to be marked with house numbers; Dwayne to check with Mount Vernon to see what their ordinance says about size.  Can put notes on doors regarding the need for house numbers.  Look into costs for signs for yard & numbers so everything is uniform.

4)       Charles & Ryan have been putting finishing touches on the Clubhouse remodel for the Yard Sale committee.

 

c.       Roads/Dams....................................................................................................... Fred Monroe

1)       Expected start date on the King Nicholas project is week of July 5.  1000 feet will be overlaid with asphalt and an additional 520 feet will be milled, stabilized with Portland cement then overlaid with asphalt. $32,643.00

2)       KCPOA maintenance crew has been fixing smaller road areas on King’s Country Blvd, King John, King Larry and King Sebastian.

3)       Received a report from Brian Ross that Lake Princess is seeping and water gets into his lower level.  A committee of Fred Monroe, Dwayne Fikes, Lloyd Parker and Jim Porterfield will meet with Brian to discuss his problems.

4)       Backsides of interior lake dams will be cleaned during July.

5)       Question asked about how road work is determined.  Dwayne gives Fred a list of roads that need repairs and then they prioritize based on the amount of funds available for use.

 

d.       Architectural Control/Variance............................................................................... Henry Oertel

1)       There are 14 active permits – 5 new homes, 1 remodels, 1 retaining wall, 1 boathouses and 7 miscellaneous.  We’ve collected $5124 in 2010 ($2500 in May).  $2,200 building permit deposits has been refunded.

2)       Permit activity is picking up as the weather improves.  There have been 4 new homes started since the first of the year.

3)       Henry will call a committee to review codes/covenants regarding houses.

 

e.       Land Management......................................................................................... Barbara Womble

1)       KCPOA has been approached by Mr. Firebaugh (owner of Double S Ranch) to purchase any KCPOA lots that border his property.  His intention is to incorporate these lots into his existing ranch and de-annex them from KCPOA.  Time frame is 30-90 days.  Transaction would be a cash sale.  Currently 32 lots that KCPOA owns that could be sold.  Of these, only 3 have had any dues collected during the last 10 years.  Most lots are relatively unmarketable due to size, location or geographic features.  KCPOA is considering an offer to Mr. Firebaugh at a set price, plus a ‘dues makeup fee’, in an attempt to recover some of the costs of past/present dues collected.  If sold, these lots would be de-annexed from KCPOA with no future liability to us.  All legal fees, surveys and the like would be handled by Mr. Firebaugh and his attorney at no expense to KCPOA.

 

Discussion:  Sale price could be $500 per lot plus $5,000 for ‘dues makeup fee’.  Need to stipulate that these lots would remain a ‘green zone’ with no buildings to be constructed on them.  Should we send letters to adjacent homeowners to sign refusing to purchase adjacent lots?  Put on agenda for July meeting for discussion and vote.

 

f.         Boat Stalls/Parks/Public Areas........................................................................... Dwayne Fikes

 

1)       Backboard for Tennis Courts – Roger Gekiere has offered to pay for the installation of a wall at the end of one of the tennis courts so a single player can practice alone.  Wall would be painted to look nice.  We’ll work up plan and cost estimate and will present at July meeting.  Construction would be in Fall if approved.

2)       Port-a-Potty at Jim Stewart Park – Decision needs to be made on a suitable location for the structure.  Concerns are cleanliness and unsightliness. 

3)       Status of security cameras at boatstalls – Will cost $1000-1200 to install.  Coded entry lock seems to work well.  Don’t see a need at this point to spend the money for cameras.

4)       Sand beach needs to be plowed and add sand.  This has been done and swim area is being used a lot

5)       Sign for NO Fishing at swim area.  We cannot ban fishing in the lake since it is public water.  No sign at this time.

6)       Terracing slope by pavilion??  The pavilion has helped redirect water flow away from the beach area.  This fall we could add some plantings to help hold soil and prevent erosion.  Any plantings would have to be shade tolerant.

 

g.       Property Manager..................................................................................................................

1)       Dues Collections:  In 2010, we’ve invoiced $203,357 and received $174,204 leaving a balance due of $29,143.  In 2009, we invoiced $316,056 and received $307,550 leaving a balance due of $8,685 which was due by December 31.  We have collected $6,533 of 2009 dues in 2010.

2)       Years prior to 2009 – we have collected $7,842 in 2010.

3)       Met with SWEPCO on Friday, 6/9.  Good meeting that allowed all to hear from and talk to SWEPCO about upcoming cut/trim plans for power line easements.  About 60 people attended.  SWEPCO will ask corporate office about grinding stumps on main drive.  Does not believe that will happen.  Dwayne will post on website where they will be cutting.

4)       A mountain lion was sighted by 2 different property owners.  Made a call to Texas Parks and Wildlife biologist who covers our area.  After describing our area and our abundance of deer to him, he agreed that King’s Country would be a prime place to find a mountain lion.  He advised that we probably will have no problems as the big cats are normally shy towards humans but advised to use extra caution with our small pets.

5)       The purchase of small piece of property from Lloyd Parker and Barbed Y Ventures, LLC at the front gate opposite the guard shack is progressing.  It was surveyed and all paperwork turned into our attorney, B.F. Hicks, this week.  Should close within the next few weeks.  The lot 1, section 1 de-annexation that is part of this deal is included and is at the lawyer’s also..

6)       The dumpster will be available for three weeks starting July 4th weekend.  Signs will go up at the gate to let everyone know about it.

 

OLD BUSINESS

 

5.  Banning of Lorraine Deaner’s son’s dog.  No report written by Sheriff’s office.  Call logged only.  Animal has been removed.  Delete the word ‘vicious’ from the statement and dog will be removed permanently.

 

      Motion by Jim Porterfield and second by Barbara Womble to remove the word ‘vicious’ from the letter sent to Mrs. Deaner about the dog.  5 approved; 1 abstained.

 

NEW BUSINESS

 

6.     Fred Monroe will review insurance policies for the POA so make certain we are properly covered.

 

ADJOURN

 

....... Motion to adjourn made by Martha Oxford and seconded by Jim Porterfield.  All approved. 

 

 

Respectfully submitted,

 

 

Martha Oxford

Secretary, King’s Country Board of Directors