MINUTES
KING’S COUNTRY PROPERTY OWNERS ASSOCIATION
ANNUAL MEETING
Attendees: Lloyd
Parker, Harlan Cooper, David Phillips, Martha Oxford, Bill Hagan, Mike Hellman,
Jim Porterfield
1. Call to Order and Verification of Quorum – Lloyd Parker called the meeting to order and verified that there was a quorum.
2.
Sheriff Paul Fletcher spoke to clarify some
confusion about
3. Welcome and Introductions - Lloyd Parker stated that he appreciates this board. They’ve done a good job. We’ve made lots of positive changes to the community. Also, we had a great yard sale thanks to Maggie & Dan Fullerton and all the volunteers. Money-wise this was one of the largest that we’ve had.
Lloyd introduced the current board of directors – Lloyd Parker, President (retiring), Harlan Cooper, Vice President (retiring), Bill Hagan (retiring), David Phillips, Treasurer (2011), Martha Oxford, Secretary (2012), Mike Hellman (2012), and Jim Porterfield (2011). New board members are Fred Monroe, incoming Vice President (2013), Henry Oertel, incoming President (2013) and Barbara Wombel (2013).
4. Minutes from May, 2009 Annual meeting were submitted by Martha Oxford for review.
Motion by Jim Porterfield and seconded by Harlan Cooper to accept the minutes as written. All approved.
5. Treasurer’s Report – David Philips presented the Treasurer’s report showing 2009 Performance, 2010 Budget and YTD 2010 Performance.
a. 2009 Summary – Total income was
$346,897 with expenses of $250,576 for net income of $96,321. Total cash Flow was +$147,719. Equity on the balance sheet
improved by $100,406. Depreciable
assets on the balance sheet increased by $342,650 funded primarily by current
assets, boat stall loan and positive 2009 cash flow. 2009 Capital Improvements were Boat Stalls,
Swim Area, Playground, Club House and Front Gate repairs, and road improvements
to
b. 2010 Budget – For this year we have budgeted revenues of $336,000 and expenditures of $367,000 and will be disbursed as follows: $108,000 to Headcount (Salaries, etc), $43,000 – repairs; $64,000 – Administration (office); $2,000 – Other expense; $150,000 – Capital Improvements. 2010 Capital improvements are 2 picnic shelters; re-do fishing pier; porta potty enclosure; paint club house mansard; new lights for tennis court; and road improvements on King Club, Kings Country Blvd; King Nicholas and King Arthur Ct. 2009 Summary – Total income was $346,897 with expenses of $250,576 for net income of $96,321. Total cash Flow was +$147,719. Equity on the balance sheet improved by $100,406. Depreciable assets on the balance sheet increased by $342,650 funded primarily by current assets, boat stall loan and positive 2009 cash flow.
c. 2010 YTD Summary (thru April) – Total income $176,800; Total expenses $79,853; Cash Flow (net income-depreciation) $117,711. YTD our revenues are higher than budget and our expenses are lower. We are in a great cash position.
5. Communications Report – Martha Oxford
a. Updated membership directory for those who wanted to be listed. It is available in the office or via email or can be mailed on request. This directory is not for use by contractors or for solicitations. It is only for use by the membership.
b. Updated membership email listing for mass communication to be used to immediately get messages to membership. This list resides on the Property Manager’s computer.
c. Published 4 issues of the KCPOA Lake News, a quarterly publication. This is mailed to all members along with quarterly statements. The newsletter is also posted on our website for immediate access. Sold advertisements to local companies to cover some of the costs of mailing statements.
d. Ran a second photo contest. Winning photos are displayed in the Community Room Foyer. This is proving to be a favorite event and we are continuing with another for 2010.
6. Maintenance/Security Report – Jim Porterfield
a. We had success using an off duty Sheriff’s deputy to patrol King’s Country during the major holidays. The patrols really seemed to help with keeping the peace during these busy times.
b. Community Cleanup during October was a success. We filled 2 30-yard dumpsters at a cost of $750.00. We will do this again in 2010.
c. Maintenance crew has had a bury year. Keeping King’s Country beautiful is job #1 for them. They are busy with landscaping, mowing the roads, fixing potholes and keeping the Clubhouse running. They replaced the old rotted window frames in the rear of the Clubhouse and rebuilt the cover over the rear door entry. They also built a small storage area where an old doorway existed on the rear of the Clubhouse.
d. We should make note of the passing of our guard rooster and his replacement by one hen, her three chicks and a new rooster. At this time they seem to be doing an adequate job.
7. Roads and Dams Report – Lloyd Parker
a. In 2009 we spent $82,920 on repairing and
maintaining the roads in King’s Country with capitalized projects on
b. In 2010, we plan on spending $125,115 on the
following roads: King Club (by the
Boatstalls), King’s
c. Dams continue to be monitored for erosion and seepage.
8. Architectural Control/Variance Report – Harlan Cooper
a. Since last year’s Annual meeting, we have issued 51 building permits as follows: 4 new homes, 7 add-ons/remodels, 1 teardown, 7 boathouses, 15 retaining walls and 17 miscellaneous. A total of $11,297.00 was collected as permit fees.
b. The
9. Parks/Boat Stalls/Public Areas – Mike Hellmann
a. We
have some momentum in improving our park spaces. In addition to the new
playground, swim area and boat stalls that that were installed last
fiscal year, we continued with improvements this year with picnic shelters at
each major park and renovated fishing pier and are ready for use this
summer.
b. New tennis court lights will soon be added.
c. Now that the picnic shelters are in, we might want to enhance the
beautification of the parks with some volunteer landscape projects. Mike also
suggested that we still have work to do at the parks and that perhaps the focus
next year should be to install a shore wall and boardwalk at Jim Stewart Park
to eliminate the erosion problem and enhance the function of the park.
10. Land Management Report – Bill Hagan
a. From a report done in 2009, there are 1916 total lots in Kings’s Country and they are broken down as follows:
Interior 1519 lots with 114 homes
1916 lots with 35 homes
KCPOA owns 220 lots. 169 are classified as Park lots; 51 are in KCPOA inventory and are available for sale or use.
b. 781 property owners are billed; 679 of those are in good standing and we base our budget on these. 102 Property Owners are in the Delinquent Company and are billed and in various stages of attempting to collect dues.
c. There are 176 lots that are written off and are not billed. We are searching for ways to return these lots to productive status.
d. We have 305 Homesites which are defined as contiguous lots. We are working to put together lots to make more homesites.
186 owners own 2 contiguous lots
70 owners own 3 contiguous lots
24 owners own 4 contiguous lots
13 owners own 5 contiguous lots
9 owners own 6 contiguous lots
1 owner owns 7 continguous lots
2 owners own 8 or more contiguous lots
e. Since last year’s Annual meeting, we have sold 19 lots for $16,776, returning these lots to productive status. We have had 41 lots returned to KCPOA that were non-producing lots. We have 51 lots in inventory available for sale or use.
11.
a. This committee was establishing by the Board in February, 2008 to manage the interior lakes with the charge to make recommendations concerning stocking and other management actions and to organize the process rather than different residents acting individually instead of collectively.
b. Management components are harvest manipulation, stocking of most appropriate native fish, installation and set up of fish feeders, planting of native aquatic vegetation, constructing and placement of wood duck boxes, establishing a budget.
c. 2009-10
Activity – Maintained fish feeders, purchased feed in bulk, filled feeders, and
did some hand feeding, completed stocking in May 2010 with Coppernose
bluegill, channel catfish, golden shiner and fathead minnow.
d. Indicators of Success are large bass caught in Lakes Prince and Princess, large catfish in 4 larger lakes, spawning activity of bluegill, lack of week problems and algal blooms, wood duck, heron and egret activity.
e. Standing committee dedicated to managing lakes by continuing to follow established lake management plan.
12. Property Manager Report – Dwayne Fikes
a. Dwayne expressed thanks to the property owners and the board of directors for allowing him the opportunity to serve in his capacity. Much of his work has been reported in previous committee reports.
b. Also thanks to Betty Cathey, Office Manager, and Charles Yates, Maintenance Foreman, for their efforts to keep everything running smoothly. Betty is the chief contact when you call and handles all the bookkeeping and billing tasks. Charles and his helper are always willing to do what’s asked of them. We could not run the way we do without these people.
c. Huge thanks go to the volunteers who give their time as well. The Yard Sale crew led by Dan and Maggie Fullerton; Dorothy Munn for the hours she spends keeping our library organized and everyone else who volunteers from time to time when there is a need.
13. Yard Sale Committee Report – Maggie Fullerton
The year’s sale was a big success. We took in $7054 with expenses of $341 for a net profit of $6713.
OLD
BUSINESS
14. KCPOA Resolution was presented for vote to clarify covenants wording regarding rental of property within King’s Country.
Motion made by Henry Oertel and seconded by John Stacey to approve the resolution as presented. All approved.
NEW
BUSINESS
15. SWEPCO
representative spoke. He informed KCPOA
residents that the
Mike Hellmann expressed concern about the debris clean-up after the "pruning" work. He asked that all debris be promptly and thoroughly cleaned up and not left to sit for weeks---SWEPCO agreed.
PUBLIC
FORUM
16. Brian
Ross spoke and requested that something be done regarding what he believes is
seepage from the dame to his house below
17. Betty Austin added a plug for the annual fireworks event. This is privately funded. All contributions are tax deductable. Money left after expenses is utilized for maintenance of the dam and for the fire department.
18. Pat
Oertel reminded the group about the Charter Centennial Celebration in downtown
ADJOURN
Motion to adjourn made by Jim Porterfield and seconded by Martha Oxford. All approved.
Respectfully submitted,
Martha Oxford
Secretary, Board of Directors
King’s Country
Property Owners Association