MINUTES
KCPOA Board of Directors Meeting
ATTENDEES: Lloyd Parker, Bill Hagan, Martha Oxford, Jim
Porterfield, Mike Hellman
ABSENT: Harlan Cooper, David Philips
1.
Meeting was
called to order by Lloyd Parker. A
quorum was present.
2.
Minutes from February,
2010 meeting were presented by Martha Oxford.
Motion made by Mike Hellman and seconded by Jim
Porterfield to accept the minutes. Approved
unanimously.
3.
Treasurer’s
Report was presented by Dwayne Fikes.
Total income for January 2010 was $37,730 with
expenses of $18,208 for net income of $19,522.
Total cash Flow was $24,713. On
the Balance Sheet, Total Current Assets were $241,577. YTD Membership Dues
income is down $10,894 versus 2009.
Won’t know final impact until March 31 for end of quarter report. YTD expenses are relatively flat compared to
last year with the exception of depreciation which increased $2,552 due to last
year’s capital projects.
Motion made by Martha Oxford and seconded by Jim
Porterfield to accept the treasurer’s report as presented. Approved unanimously.
4.
Committee and
Staff Reports
a.
Communications............................................................................................... Martha
Oxford
1)
Newsletter will
go out first week of April. Going to new
legal-size format. We can get the same
amount of information on 3 legal size sheets as we can on 4 letter size
sheets. This will save us money by reducing
the number of color copies that we make.
2)
Working on
updating the internal directory. Lots of
new email addresses have been added to Dwayne’s list and have been updated by
Betty in Quick Books.
b.
Maintenance/Security........................................................................................ Jim
Porterfield
1)
Maintenance crew
has been working on side and rear of clubhouse replacing the old rotted window
frames and rebuilding cover over rear door entry.
2)
Maintenance crew
is working on the landscape area in front of clubhouse cleaning and reworking
flagstone path and getting ready for spring planting
3)
Discovered mold
in the library ceiling because of roof leak.
Maintenance crew found problem on the roof and have patched and
sealed. Drywall in library will need to
be replaced.
4)
Tried to talk
with people who run stop sign. Seems to
be helping a little.
5)
Sent letter to
property owner concerning loose dogs; however, dogs are still loose. Dwayne will stop and talk with the
owners. Fine can be issued.
6)
Several property
owners have been asked to clean up lots and some progress has been made.
c.
Roads/Dams....................................................................................................... Lloyd
Parker
1)
Capitalized
portion of this year’s road work will being in mid-April with the King Club
section being first project.
2)
KCPOA maintenance
crew ill also begin repair potholes in mid April as soon as weather allows.
3)
Crew has
continued with drainage improvements and removing dead trees from right of way.
4)
Plan to repaint
the strip on the curves on King John.
Also, will strip edges of road at the Front Gate entrance to make it
easier to see at night.
d.
Architectural
Control/Variance............................................................................ Martha
Oxford
1)
There are 17
active permits – 6 new homes, 1 remodel, 3 retaining wall, 2 boathouses and 5
miscellaneous. We’ve collected $4317.50
since January 1.
e.
Land Management................................................................................................... Bill
Hagan
1)
6 lots were
returned in the past month –
2)
1 lot was sold –
3)
We can do
non-judicial foreclosures. This is a
process to foreclose on delinquent or written off lots without having to go
through a court. The process takes 6
months and would cost an estimated $150 per foreclosure.
4)
Dwayne to check
on our ability to report delinquencies to credit bureaus.
f.
Boat
Stalls/Parks/Public Areas........................................................................... Mike
Hellman
1)
Construction has
started on picnic shelters and fishing pier re-do.
2)
Would like to put
in some horseshoe pits – 1 at playground, 1 at Jim Stewart Park and 1 at park
on Lake Prince.
g.
Property Manager..................................................................................................................
1)
Dues
Collections: In 2010, we’ve invoiced
$144,558 and received $118,687 leaving a balance due of $25,871. In 2009, we invoiced $316,238 and received
$306,789 leaving a balance due of $9449 which was due by December 31. We have collected $5,897 of 2009 dues this
year.
2)
Years prior to
2009 – we have collected $2,297 in 2010.
3)
Sale of King Kent
road easement finally went thru last week.
After expenses, we’ll receive $2,586.
4)
Century 21 Real
Estate has graciously offered to provide the BBQ meal at this year’s annual
meeting on May 15.
5)
Boatstalls are
again fully leased and we have 3 property owners on waiting list. Leases are up for renewal on July 1.
6)
Yard sale prep
approaching. The Community room will be closed on March 29 thru May 2. Yard Sale this year is April 30 & May
1. We will begin taking donations on
April 2.
OLD BUSINESS
5. Dwayne will
draft a Board Resolution clarifying the meaning of the Covenants in regards to
property rental in KCPOA.
6. Mike Hellman
questioned the road encroachment agreement as reported in the minutes of the
February meeting. His understanding is
that the dues will be waived as long as Bill Hagan owns the property. If he sells it, the new owner will be
responsible for the dues. The road
easement though will be permanently attached to the lot. New paperwork will be drawn up to clarify
this.
NEW BUSINESS
6. Yard sale
sign-up sheets are on the bar in the kitchen.
Please sign-up for open time slots.
7. July picnic – Second Annual picnic will be
held on July 17. We will provide the
meal – roasted pork loin, potato salad, cole slaw, chips. We’ll add some hamburgers and hot dogs for
kids. Dessert will again be watermelon. We will provide name tags this year. It will be nice to have a name & street
location on the tags. Suggested that
T-shirts would be nice. Unfortunately we
don’t have a copy of our logo to do screen print shirts. Logo contest was suggested. Will run in April newsletter and see what kind
of results we get.
8. Election of board of directors – At the
moment, we have 3 candidates. We are
waiting from replies from 2 other people.
Candidates have to be selected by April 1. If we only have 3 candidates for the 3 open
positions, we can declare them elected and suspend the election by ballot.
PUBLIC FORUM
9. No speakers
ADJOURNMENT
Motion
by Martha Oxford and seconded by Jim Porterfield that the meeting be
adjourned. All approved.
Respectfully submitted,
Martha Oxford
Secretary, King’s Country
Board of Directors