MINUTES
KCPOA Board of Directors Meeting
ATTENDEES: Lloyd Parker, David Philips, Bill Hagan, Harlan Cooper
ABSENT: Martha Oxford, Jim Porterfield, Mike Hellman
1. Meeting was called to order by Lloyd Parker. A quorum was present.
2.
Minutes from September, 2009 annual meeting were
presented by Lloyd Parker.
Motion
made by Bill Hagan and seconded by Harlan Cooper to accept the minutes. Approved unanimously.
3. Treasurer’s Report was presented by David Philips.
Income for September 2009 was $13,026 plus other income of $1,524. YTD income is $279,810. Expenses for September, 2009 were $18.006. YTD expenses are $171,698 for YTD Net Income of $108,112. This is an increase of $56,073 over 2008.
According to the balance sheet we remain in a good cash position. We have Current Assets of $181,772 in cash which includes KCPOA funds, boat stall funds and Yard Sale monies.
Motion
made by Harlan Cooper and seconded by Bill Hagan to accept the treasurer’s
report as presented. Approved
unanimously.
4. Committee and Staff Reports
a.
Communications......................................................................................... Dwayne
Fikes
1) Martha produced a wonderful newsletter; she does a great job putting together a very informative and fresh newsletter.
2) The newsletter has 15 paying ads which help offset the cost of mailing the quarterly billing in which it is included.
3) The newsletter is also published on our website along with back issues.
b. Maintenance/Security.................................................................................. Dwayne Fikes
1) The septic system overflowed during a reunion held at the Clubhouse. The problem was that a valve on a toilet failed making the toilet run continuously which overloaded the system. The water was shut off to that toilet. Rodney Ricks made an emergency call to help with the problem. Ford Plumbing inspected the system and said everything was fine. The valve on the toilet has been replaced.
2) The two security lights at Jim Stewart Park were finally removed by SWEPCO. A replacement that meets Dark Sky requirement has been purchased and will be installed soon.
3) During the heavy rains, the maintenance crew patrolled the lakeside, raising boats where they could and rescuing boats that had floated away from their boathouses.
4) Mowing of the roadsides was completed.
5) Had a talk with the parents of a young resident that drives too fast and ran the stop sign.
6) The dumpster for the Community Cleanup will be deliver Monday, October 19. A sign will be posted at the front gate letting everyone know that it is available. A sign will also be posted at the dumpster detailing what cannot be put in it.
c. Roads/Dams.................................................................................................. Lloyd Parker
1) Road repair – very little actual major road repair was accomplished this month because of the rainy weather. Minor pothole repair continues.
2) We have been improving the drainage along the roadsides by cleaning and reshaping ditches where we can.
3) The cleaning of the backsides of the interior lake dams was delayed also by the wet weather and will be done as soon as conditions permit.
4)
The culvert at Like Prince (
d. Architectural Control/Variance.................................................................... Harlan Cooper
1) There are 15 active permits – 1 new home, 4 remodels, 3 retaining walls, 2 boathouses, 1 teardown, 4 miscellaneous.
2) We have collected $9,487 this year in building permit fees. Permit activity is picking up a bit.
e. Land Management.............................................................................................. Bill Hagan
1) We are proceeding with putting together the Master KCPOA lot inventory report. We are also plotting this information on a map to visually show how delinquent and written off lots affect King’s Country.
2) We have 24 lots available for sale.
3) When we get a lot back we:
a) Offer the lot to the property owners adjoining the lot.
b) Try to block the lot together with other lots to form marketable units that are large enough to build on and attractive to buyers.
4) Our goals are:
a) Try to return as many lots as we can to productive status. This will improve our financial position and help prevent dues increases.
b) To encourage the building of homes by blocking lots together in large enough units yet do so in such a way to control the density of houses and help preserve the natural beauty of Kings Country.
5) We are not trying to be in the ‘for profit’ land business again.
6) We are not trying to compete with local realtors.
7) Land Committee chairman, Wendy Rogers, resigned. Committee in flux. Bill asked for help in making lots productive. There was some discussion re: Beck’s lots.
f. Boat Stalls/Parks/Public Areas.................................................................... Dwayne Fikes
1) Last piece of equipment received for playground. No word on date of installation.
g. Property Manager........................................................................................ Dwayne Fikes
1) Current dues collection: Totals for 2009 – Invoiced $306,102; Received $251,978. Balance due $54,124. First & Second quarters – Invoiced $192,840 (includes annual payments); Received $187,264. $5,576 delinquent (30 property owners). Third quarter – Invoiced $59,476, Received to date - $51,640. Balance due - $7,835 (90 property owners). Fourth quarter – Invoiced $53,202, Received to date - $12,489. Balance due of $40,713 which is due by December 31.
2) Past Due Collections – We collected $25,199 this year to date from past years delinquent dues.
3) We will have the dumpster for the community cleanup delivered the week on October 19. The dumpster will be here until November 1. Signs will go up Monday at the front gate and a sign will also be at the dumpster stating what is not allowed to be put in the dumpster.
4) Dwayne is now a notary public. There will be a notary available all day at the office.
5) Interior lake name signs have been installed on all interior lakes. Thanks to Phillip Crocker and the interior lakes committee for the design and purchase of these signs.
OLD BUSINESS
5. Ratify SWEPCO resolution opposing rate increase. The Resolution was read into the minutes and ratified by the board.
6. Report from other POAs regarding 4-wheelers – Most associations have same problem that we have. We ned to rule on an individual basis instead of hurting those who use properly. David Lamb asked about having competition setup to register users and encourage good use.
NEW BUSINESS
6. Treadmill has broken. Should we replace? Possibly add ping pong table to large room? Dwayne to get prices. We need to make the space usable by members. A TV was donated that is used by the exercise group. Also, suggested that we post a notice on the website asking for a treadmill and/or ping pong table to be donated.
PUBLIC FORUM
ADJOURNMENT
Motion by David Philips and second by Bill Hagan that the meeting be adjourned. All approved.
Respectfully submitted,
Martha Oxford
Secretary, King’s Country Board of Directors