KCPOA BOARD OF DIRECTORS
MEETING MINUTES
July 19, 2008
Attendees:
Jim Porterfield, Martha Oxford, Harlan Cooper, Brad Akins, David Philips
Absent: Henry Oertel
1. Meeting called to order by Jim Porterfield at 9:00 a.m. A quorum was present.
2. Minutes from June, 2008, Monthly Meeting were presented.
Motion made by David Philips, second by Jim Porterfield to accept the minutes
as presented. Approved unanimously.
3. Jim Porterfield announced the resignation of David Lamb from the Board of
Directors.
Motion made by Martha Oxford, second by Harlan Cooper to accept David
Lamb’s resignation. Approved unanimously.
Bill Hagan was submitted as a replacement for the remainder of David Lamb’s
term on the board. Bill was one of the people who ran for the board in May. Alan
Cornwall received the next number of votes in the election but he declined the
position. Bill was next. Bill has accepted the position.
Motion made by Harlan Cooper, second by Brad Akins to appoint Bill Hagan to
the unexpired term of David Lamb. Approved unanimously.
With these changes, the following positions are reassigned:
David Philips will assume the Treasurer’s role.
Bill Hagan will assume the Land Management position.
4. Treasurer’s Report: David Philips reported as follows:
June income - $17,295 (excluding boat stall rentals)
June expenses - $17,855 (excluding depreciation)
YTD income - $180,800
YTD expenses - $87,000
Bank balance - $92,800 (Cash Flow excluding depreciation)
Betty Cathey will focus on sending notices for all people who owe dues. When
we changed to annual billing to minimize our postage costs, many people who
pay quarterly are currently late in payment because they have not received a
reminder in the mail.

Where the money goes:
June 54% Expenses Incl Salaries YTD 63%
34% Maintenance/Roads 19%
12% Office Expense 18%
We typically look at profit and loss and balance sheet reports but will add cash
flow reports to that mix.
Boat Stalls:
June income of $1300.00; YTD income of $6500.00 – Total $24,000.00
We need to decide what to do with that money.
We have a $65,000 CD at Guaranty Bond Bank that comes up for renewal on
Monday, July 21, 2008. We’d will roll it over and move $35,000 in cash to
increase the CD to $100,000.
Motion made by Martha Oxford, second by Jim Porterfield to accept Treasurer’s
report as presented. Approved unanimously.
5. Committee Reports
a. Maintenance/Security:
i. Maintenance – No specific comments
ii. Security – Gates are now closed. This is working well with a few minor
glitches. If a code is entered incorrectly, the system requires a few
moments to reset itself. There’s still a learning curve but it’s getting better.
Dwayne reviewed the video tapes against the ID codes used. We have
cut down a large amount of traffic by having the gates closed.
b. Roads/Dams:
i. Negotiated a cold mix contract with dealer in Mt. Pleasant. We went from
$82/ton to $60/ton and $7.50 delivery per ton.
ii. SWEPCO cleanup – 1 crew worked last week for 6 days. Beginning next
week, we are supposed to have several crews continuing the clean up
process.
c. Architectural Control/Variance:
i. Revenues are down for permits.
ii. Several members brought up issues:
a) King Club area – vacant and/or unfinished houses not being
worked on, trash in area, weeds
b) King Lawrence – trash has not been cleaned up
iii. Reminder to members: There is a work order form on the shelves outside
Betty’s office. When you see something that needs attention, please fill
one of those out and give to Dwayne and/or Betty.

d. Land Management:
i. Stevens Development Promissory notes on 78 lots have been given to
Bill Hagan for follow up. Also, need to check on billing MVISD quarterly
for the lots they own in Kings Country.
e. Grounds/Boat Stalls/Parks:
i. Regarding condition of boat stalls, they need to be self sufficient. Need to
be upgraded to current standards or possibly removed. Of the 20 stalls
we have, 15 are currently rented. Large stalls are $65/month. Small are
$45/month.
ii. Betty has received notice from the Water District that we will be charged a
fee in October. Apparently we should have been charged this fee all
along and it ‘slipped through the cracks’. Betty did not remember dollar
amount.
f. Operations Manager:
i. 12 active permits, 5 of which are new homes.
ii. Mowing contractor is currently working mowing sides of roads. Dwayne
and Justin will get trimming done on the last mowing of the season.
iii. Worked on numerous roads this month resurfacing some areas and fixing
potholes.
g. Office Manager:
i. Would like to go back to quarterly billing. Enormous amount of time
involved in checking each lot to see if it’s past due and then rebilling.
Suggestion made from member to check into bulk mailing rates. Betty
will do that next week.
ii. Update signatures at banks as follows:
FNB – Remove David Lamb; Add David Philips
GBB – Remove previous signers and add Henry Oertel, Martha Oxford
and David Philips
6. Member Speakers:
Ruth Shelton and Larry Pendergrass presented an idea for social event in Kings
Country. They own Karaoke equipment and would like to host Karaoke evenings
on a monthly basis. They are hosting the next pot luck supper and will utilize this
for entertainment at that event. Decision will be made to continue based on
results at the pot luck.
7. Other Business:
a. Reminder to drive slower. Report violators that you see to Dwayne or Betty.
b. Golf carts and ATVs are not slowing down for turns and curves. They must
obey the speed limit just like licensed vehicles.

c. Suggestion made by members to install speed bumps similar to the ones at
the 4-way stop sign by the club house in strategic locations. Dwayne will
research.
d. Question brought up regarding banning of 4-wheelers, ATVs and golf carts
without speed governors in the property. Do not want to do that but parents
must be held responsible for the children that are driving. Board will discuss
options at the next meeting.
8. Motion to adjourn made by Martha Oxford, second by David Philips, approved
unanimously.