KCPOA BOARD OF DIRECTORS
MEETING MINUTES
June 21, 2008
Attendees:
Henry Oertel, Jim Porterfield, David Lamb, Martha Oxford, Harlan Cooper
Brad Akins, David Philips
1. Meeting called to order by Henry Oertel at 9:00 a.m. A quorum was present.
2. Minutes from May, 2008, Annual Meeting approved with the following correction:
Page 2, Voting Results: Henry Oertel and Martha Oxford are elected for a
one-year term instead of a two-year term.
3. Treasurer’s Report: David Lamb reported that we are in a good cash position at
this time.
a. There is a ‘quirk’ in the Accounts Receivable number within Quick Books that
we have to have corrected.
b. There is an increase in Insurance line item due to increased coverage
purchased for the club house and some other revisions. That item appears
as over budget.
c. Large overage charge for copy usage this month (more than $500). Keep in
mind the amount of copies being run. Costs increase drastically once our
monthly limit is reached.
Motion made by Martha Oxford, second by Harlan Cooper to accept the
Treasurer’s report as presented. Approved unanimously.
d. When we purchased new QuickBooks software, our historical data was lost.
It still resides on a separate computer but is not in our active system.
e. Recommend that Betty Cathey be sent to QuickBooks training so we do not
have to pay a third party to fix problems within the data. David will research
options for that.
4. Introduction/Approval of Board of Director Positions:
Henry Oertel President/Communications
Jim Porterfield Vice President/Security/Maintenance
Martha Oxford Secretary/Grounds/Parks/Boat Stalls
David Lamb Treasurer/Finance/Audit
Brad Akins Roads/Dams
David Philips Land Management
Harlan Cooper Architectural/Variance
Motion made by Harlan Cooper, second by Jim Porterfield to approve positions.
Approved unanimously.

5. Committee Reports
a. Maintenance/Security:
i. Maintenance – No specific comments
ii. Security – POA members need to put stickers on vehicles. Visitor passes
are available. This is a particular issue at boat ramp. Do not want to tow
vehicles belonging to or guest of POA member.
b. Roads/Dams:
i. Working on potholes this summer. Dwayne has ordered 5 loads of cold
mix within the last 2 weeks. At $85/ton, this is approximately $1,000 per
load. Do not stockpile cold mix at this time. Buy as we need it. Budget
okay to purchase approximately 3 loads of mix at $3500 per week for 2
months.
ii. With I-30 replacement project coming up, we may be able to purchase the
ground-up concrete to use a road base material for about $12/ton. Brad
will stay informed on this possibility.
iii. Drainage: Culvert needed at King Leonard/King Lyle to correct drainage
issue. King Larry also has drainage problem but sandy soil is an issue as
it continues to wash. Report any roads that have water running across
them continuously to Dwayne or a Board Member.
c. Architectural Control/Variance:
i. Have approved several permits. Have some questions on one that will
need more research. Approved several variances. No contractor
problems at this time.
d. Land Management:
i. No report at this time.
ii. Thank you from the Dohlin family for the magnolia tree planted in his
memory.
e. Grounds/Boat Stalls/Parks:
i. Martha received an email from Betty, requesting that we go to a 6-month
contract for boat stall rental and utilizing a key to get into the boat stalls
instead of current coded padlock. Current issues are difficulty in
controlling access and payment of rent. Contract will eliminate month-tomonth
rental. Account will continue to be billed until key is returned.
Following motion by Harlan Cooper, second by Jim Porterfield, Approved
unanimously:
Boat stalls will be rented to KCPOA members utilizing a 6-month
contract. Keys will be issued to the padlock on the gate. The
account will continue to be billed the monthly rental fee after the
end of 6-months contract until key is turned into office.

ii. Betty has requested a policy about renters using boat stalls and
getting guest passes. No discussion at this time.
f. Operations:
i. Trying to work 3 days/week on roads.
ii. Mowing contractor for right-of-ways seemed to provide good service and
freed Dwayne and Justin for more road work.
iii. Dwayne will ride with Henry Oertel and representative from SWEPCO on
Tuesday to look and damage caused by spraying.
6. Member Speakers:
a. Wendy Rogers – A group of members met on Wednesday, June 18, with
Charles Brown and Ford Stinson of SWEPCO regarding damage done to
trees, etc., by their contracted spraying company. Several issues at stake.
One, no one was notified that spraying would take place. Contractor did not
check in with office upon arrival. Two, spraying was indiscriminant without
checking which trees were actual dangers to power lines. Three, other
options besides spraying with a plant killing chemical, i.e., mulching, to clean
right-of-way.
Recommend to KCPOA Board: 1) Respond to SWEPCO regarding planned
clean-up of sprayed areas in writing. 2) Inform SWEPCO of process for any
future ROW maintenance plans. 3) Put control process in place to stop
action before it starts. 4) Gate is currently open all day Monday through
Friday. Recommend closing the gate.
Following motion by Harlan Cooper, second by Jim Porterfield, approved
unanimously:
The main entrance gate to Kings Country Development will remained
closed at all times. Contractors will be provided a gate code for the
duration of any job they are awarded within King Country.
This is to take effect in 2 weeks, beginning July 7. Dwayne to install signage
at gate asking contractors to stop to obtain a gate code. If any member has a
lawn service or other service that comes in on a regular basis to serve your
home, ask those contractors to stop by the office to get a permanent gate
code. FedEx, UPS, USPS, Tabor Sanitation and Emergency Vehicles all
have their own codes. This will allow us to track entry into the property at all
times.
b. Charles Oliver – Would like for ALL property owners to live by the covenants
of the association. Particular reference made to unlicensed/tagged vehicles,
unmowed lawn areas, trash in front of homes, rusty trailers parked in various
vacant lots, dogs running loose.
David Lamb informed those in attendance that there is a work order form
outside Betty’s office that any member can fill out and turn in when they

see some thing that our covenants disallow. We can then act on those
requests.
7. Interior Lakes Report:
Information from Phillip Crocker – He met with Franklin County Water District.
They will supply us some aquatic plants. The lakes were stocked with fish on
May 9 and there seems to be a good survival rate. The aquatic planting will take
place on June 28. If you want to volunteer, see Dwayne. All feeders are working
well. Feed was purchased at a discount. This fall/winter we would like to add
wood duck boxes. These boxes will be available for $30/each. Let a board
member or the office staff know if you want one.
8. Yard Sale Committee:
Will meet after July 4 to discuss how to spend the funds raised by the yard sale.
9. Report from Dues/Assessments & Covenants/By-Laws Committee:
Presented by Wendy Rogers and Lloyd Parker
a. Recommendations to modify existing covenants and by-laws.
b. Recommendations to put two proposals before the membership to change
our monthly dues structure.
i. Home Site Model – preferred by majority of committee
$20/month for homesite (land only) up to 1 acre in size
$25/month for house on 1 homesite
$10/month for land in excess of 1 acre (charged in acre
increments)
Homesite is classified as contiguous lots. You may have more
than 1 homesite – one in Section 3 and another in Section 1. You
are billed on each homesite.
ii. Taxable Property Model – preferred by minority of committee
Based on tax valuation including homeowners and over 65
discounts
Fee advances at each hundred-thousand dollar break, up to
500,000.
Reports from this committee attached to minutes.
Board to review recommendations during upcoming work session.
10. Motion to adjourn made by Harlan Cooper, second by Jim Porterfield, approved
unanimously.